Archives for January 29, 2016

The wonderful world of Google as a research collaboration tool

Collaboration can be painful due to the technology tools we commonly use on campus. MS office documents as email attachments, conference phone calls – WebEx – Zoom – Skype as meeting platforms, Sharepoint drives, and even calendars work but with effort.

Many on campus use Google docs and apps for their personal use as less painful – maybe even easy – alternatives. But due to the Google wall (someone has to be inside the Google wall/account already) the benefits aren’t applicable for research collaborations both off and on campus.

BUT it turns out at least the on campus part is – or should be considered – passe’. IT solved the problem by securing the permissions and tools for everyone with a address to be within the Google wall.

But there is a one-time preliminary step each of us has to take to access.  Our friends at IT Research Support Services (RSS) offer these instructions for access to

1. If you’ve never logged into google for S&T before, the getting started guide can be found here:

2.  Once your account has been activated, below are the steps to accessing the

3. Go to:  If you get a “you’re trying to access a Google admin account but do not have a valid account for it” it means that you are logged into another google (non-S&T) account.

4. Click the “sign into one of the existing accounts for” link.

5. Log in using Missouri S&T credentials.

Want to give the tools a try? — give me a ring on Hangouts and let’s prove to each other that collaboration and communication have moved to the next level. Hangouts

New rules in effect for NSF submissions

Maria Shaub Grants & Contracts Administrator 573.341.7122

Below is a summary of those changes that take effect for all proposals due on or after 01/25/16.  This list represents key changes, please refer to link provided for the complete list of changes.  If you have questions, please contact your proposal submission specialist or Maria Shaub.

Key changes:

  • Change in How to Submit Proposals – Authorized Organizational Representative (AOR) must provide the proposal certifications concurrently with submission of proposal.—OSP certification upon submission.
  • Change in How to Submit Proposals – New certification regarding Dual Use Research of Concern.—OSP Certification upon submission.
  • Collaborations & Other Affiliations Information—new single copy document that requires each senior project personnel to provide the information on Collaborators—last 48 months—& co-Editors—last 24 months, Grad Advisors and Post-Doc Sponsors as well as Thesis Advisees and Postdocs Sponsored—last 5 years (see page 35 NSF 16-001 GPG).  Uploaded as Other Supplementary Documents.
  • Change in Biographical sketch Template – omit section (e) on collaborators, graduate advisors, and advisees.  Biographical sketches must be uploaded as a single PDF file or inserted as text for all senior personnel.
  • Current and Pending Support –Include internal funds allocated toward specific projects.  Must be uploaded as a single PDF file or inserted as text for all senior personnel.
  • New Supplementary Document Format – Letters of collaboration must conform to a specified format.
  • New Information required for List of Suggested Reviewers – Include email addresses.
  • New Information required on Cover Sheet – List location of international conference attendance, if unknown indicate ‘worldwide’.
  • Change in Results from Prior NSF Support – Information for any PI or co-PI NSF funded awards with a start date in the past five years to include current funding and no-cost extensions.
  • New Information required for Project Description – Vertebrate animal use protocol to be described if IACUC approval is pending.
  • New Information required for Conference Proposals – List support from other sources within the Facilities description
  • Changes in Technical Reporting Requirements – Annual project reports should be submitted no later than 90 days prior to the end of the current budget period.  Final project and outcomes reports should be submitted no later than 120 days following end of project.
  • New sections – Life Sciences Dual Use Research of Concern (DURC) and Public Access to Copyrighted Material.

For your convenience, the full NSF 16-001 GPG is available at the following link: